Constitution

CROSS IN HAND AMENITIES SOCIETY


REGISTERED AS A CHARITABLE TRUST
WITH H.M. CHARITY COMMISSIONERS.

Number 269818




RULES OF CONSTITUTION



Revised Edition - April, 2017

  1. The name of the Society is the Cross in Hand Amenities Society.
  2. The objects of the Society are:
(a) to promote the permanent preservation for the benefit of the public generally and especially the inhabitants of the Parish of Waldron in the County of East Sussex of lands and buildings of beauty or historic interest and, as regards lands, also of ecological or other scientific importance within the said Parish and generally to protect, preserve and maintain the character and amenities of the said Parish and in furtherance of this object but not otherwise.
(b) to do all such lawful acts or things as are necessary for the attainment of the primary objects of the Society in collaboration with any body, person, institution, authority or otherwise.
  1. (a) Membership of the Society shall be open to any person resident or owning property within the said Parish.
(b) The Committee may also in its discretion admit to membership any other person who is interested in the objects of the Society.
  1. (a) The annual subscription per member shall be determined annually by the Committee and shall be due and payable on the first day of February in each year.
(b) The Society shall have the power to accept donations for any purpose not inconsistent with its objects and to make special appeals for funds to be used in any connection with any such purpose.
  1. Any member may determine his or her membership at any time by notice in writing to the Honorary Secretary.
  2. Any member of the Society whose annual subscription shall be 12 months in arrear shall be deemed to have terminated their membership or for any reason at the absolute discretion of the Committee.
  3. (a) The Management of the Society shall be vested in a Committee which shall consist of a Chairman, Vice Chairman, Honorary Treasurer, Honorary Secretary and not more than five other members.
(b) The Committee shall have power to appoint sub-committees for specific purposes.
(c) Three members of the Committee shall constitute a quorum.
(d) The Society shall at its first meeting and at every Annual General Meeting elect a Chairman, Vice Chairman, Honorary Treasurer and Honorary Secretary together with not more than five other members to constitute the Committee for the ensuing year.  The members of the Committee shall take office at the end of the meeting at which they are elected and shall hold office until the end of the next Annual General Meeting.  All members of the Committee shall be eligible for re-election for a further term or further terms of office.  The Chairman for the time being of the Committee shall also be the Chairman of the next Annual General Meeting.
(e) Frequency of Committee meetings shall be determined by the Chairman or in his absence the Vice Chairman or the Honorary Treasurer.  Meetings shall be convened on not less than 14 days notice (except in the case of emergency).
(f) A Meeting of the Committee shall be convened within 28 days at the request at least two of its members.
(g) Decisions of the Committee shall be made by a majority of those present and voting.
(h) In the event of a tied vote for any proposal, the Chairman shall not have a casting vote and the proposal will be deemed to be rejected
  1. The Honorary Treasurer shall keep accounts of all monies received and expended on account of the Society and shall present such accounts at the Annual General Meeting of the Society.  A Banking account shall be opened in the name and on behalf of the Society and all cheques drawn upon the said Account shall require the signature of the Honorary Treasurer and at least one other elected member of the Committee, or where a cheque is payable to the Honorary Treasurer, at least two other elected members of the Committee.
  2. The financial year of the Society shall end on the 31st January in each year and a General Meeting of the members shall be convened by the Honorary Secretary as soon as possible thereafter and in any case within three months following the end of the financial year for the purpose of receiving the annual report and balance sheet, for electing the officers and Committee for the ensuing year and to consider any other business as may be necessary.  21 days notice of such meeting shall be sent to all members.  Fifteen members present in person shall constitute a quorum at the Annual General Meeting.  In the event of a quorum not being present the meeting shall be adjourned to such place, date and time within the ensuing 21 days as the Chairman shall decide and the members present at such adjourned meeting shall constitute a quorum.
  3. An extraordinary General Meeting may be convened at any time by a resolution of the Committee or on the requisition of at least six members of the Society.  A meeting held on such requisition shall be held within 28 days of the receipt of such requisition by the Honorary Secretary, and the Honorary Secretary shall give to the other members of the Society 21 days notice of such meeting.  A quorum shall be the same as a quorum at the Annual General Meeting.
  4. All matters not hereinbefore provided for and not involving an amendment to this constitution may be dealt with by the Committee.
  5. The Society in general meeting by a resolution passed by not less than three quarters of those present and voting may amend this constitution save that there shall be no power to amend Clauses 2 or 3 or 14 or this Clause.
  6. (a) The Society shall have power to raise money by means of subscriptions, affiliation fees from participating authorities and organisations, donations or legacies, loans, grants and other sources.
(b) The income and property of the Society howsoever derived shall be applied solely towards the promotion of the purpose of the Society as set forth in this constitution and no portion thereof shall be paid or transferred directly or indirectly by way of dividend bonus or otherwise by way of profit to any member of the Society PROVIDED THAT nothing herein contained shall prevent the payment in good faith of reasonable and proper remuneration to any agent, servant or officer of the Society or the repayment of out of pocket expenses.
(c) The Committee may appoint and may determine the appointment of not less than 2 nor more than 4 trustees or of a custodian trustee to act as trustees for the purpose of holding any monies or property belonging to the Society and the title of all and any real property which may be acquired by or for the purpose of the Society shall be vested in the Trustees so appointed and such Trustees shall enter into a Deed of Trust setting forth the purposes and conditions under which they hold the said property in trust for the Society.
  1. The Society may at any time be dissolved by a resolution passed by a two thirds majority of those present and voting at a meeting of the Society of which at least 21 clear days notice shall have been sent to all members of the Society.  Such resolution may give instructions for the disposal of any assets held by or in the name of the Society provided that if any property remains after the satisfaction of all debts and liabilities such property and other assets shall not be paid to or distributed among the members of the Society but shall be given or transferred to such other charitable institution or institutions having objects similar to some or all of the Society as the Society may, with the approval of the Charity Commissioners or other authority having charitable jurisdiction, determine.




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